FINANCE POLICY 

Date of Implementation: 17/03/2025 

Version Approved by: Abby Keats (Administrator) Michelle Kitto (President) Rebecca Cooke (Vice President)    

1. OBJECTIVES 

To ensure that the Clubs finances are handled responsibly and to enable the implementation of sound day to day financial management practices with clear parameters. 

1. APPLICATION 

This policy is applicable to the Administrator/Treasurer and the committee. 

1. DEFINITION 

That the Administrator/Treasurer, President and committee have a clear definition of the Financial Management. 

1. ACCESS TO INFORMATION 

• Adequate supports by means of a financial subcommittee or advisory group is established if needed 

• A budget is available to purchase up to date financial software if needed 

• Sufficient income is available to meet all requirements 

• All funding agreements are adhered to and acquitted are required 

• Monthly financial management reports are produced and presented to before each committee meeting 

• All legal and taxation requirements are attended to and delivered on time 

• Decisions regarding investment are resolved by the committee 

• Two signatures are required for all accounts 

• Three signatures are to registered 

• Any variances to budget are explained to committee 

• A bank reconciliation will be undertaken at the end of each month to ensure receipts and payments balance with deposits and withdrawals 

• Appoint a suitable auditor at Annual General Meeting 

• If Incorporated the Club must submit an annual return to Consumer Affairs by date given 

• A petty cash system will be established to record petty cash transactions 

• Money will only be reimbursed when receipt provided