CONFLICT OF INTEREST POLICY 

Date of Implementation: 17/03/2025 

Version Approved by: Abby Keats (Administrator) Michelle Kitto (President) Rebecca Cooke (Vice President)

1. OBJECTIVES 

This policy and procedure is to reflect how conflicts of interest are brought to the attention of the Club and how conflict can be managed 

1. APPLICATION 

This policy is applicable to the Administrator, President, Committee and Members 

1. DEFINITION 

All Committee, President and Administrator to bring to the attention of the Club any Conflict of Interest 

1. ACCESS TO INFORMATION 

• All Committee, President and Administrator must notify the Committee of any perceived, real or potential, conflict of interest as soon as recognised 

• The Committee will decide the appropriate action regarding the reported conflict 

• If the conflict relates to the President a temporary chair needs to be assigned by the committee 

• Everyone is to be informed about, and agree, on the importance of avoiding conflict of interest and other related policies and procedures e.g. selecting should be adhered to without exception 

• Everyone is responsible for ensuring that any changes to existing conflict of interest are noted on the conflict-of-interest register 

• The President will call for any conflicts of interest to be declared at the commencement of every meeting. These will be notes in the minutes as will the actions taken to manage the conflict 

• The Administrator will manage a conflict of interest register which will appear in the Annual Report 

• The person who has declared the conflict of interest will not participate in the decision relating to the conflict declared 

• Where the conflict of interest has a significant impact on the reputation of the Club, or the capability of the person to function in their role, they may be asked to stand down from the committee, sub-committee or role until conflict is no longer an issue 

• Where a person fails to declare a conflict of interest, they may be subject to disciplinary action