EMAIL AND SOCIAL MEDIA (DIGITAL MEDIA) 

Date of Implementation: 17/03/2025 

Version Approved by: Abby Keats (Administrator) Michelle Kitto (President) Rebecca Cooke (Vice President)

  1. OBJECTIVE 

This policy describes the Clubs guidelines with regard to access to and disclosure of electronic mail messages sent or received by members with use of the email system 

  1. APPLICATION 

This policy is applicable to all members of the Kaiapoi Netball Club 

  1. DEFINITION OF EMAIL AND SOCIAL MEDIA 

Emails are messages distributed by electronic means from one computer user to one or more recipients via a network. 

Social Media is websites and applications that enable users to create and share or to participate in Social Networking 

  1. ACCESS TO INFORMATION 

In all circumstances the use of all telephonic and electronic mail messages or communications by members shall be considered and regarded as for Club use only 

The Club respects the individual privacy of its members however member privacy does not extend to the members work related conduct of the use of the Clubs provided equipment or supplies 

The electronic mail system has been installed to facilitate Club communication 

Although the Administrator has an individual password to access the system it belongs to the Club and the contents of email communication are accessible at all times by 

Executive Committee for any Club business purpose 


These systems may be subject to periodic unannounced inspections and should be treated like other shared filing systems 


All systems passwords and encryption keys must be available to Executive 

Committee and you may not use passwords that are unknown to the Executive Committee or install encryption programmes without divulging, upon request, encryption keys to them 

All email messages are the Clubs records. The contents of email, properly obtained for legitimate Club purposes, may be disclosed within the Committee, without your permission. Therefore, you should not assume that messages are not confidential